What should company letter for USWaiver say ?

@JH

“Obtain a current dated and signed letter from your employer, addressed "To Whom it May Concern", which indicates your occupation and length of employment. If you are required to enter the U.S. for business, the letter must state the frequency and duration of your intended visits. If you are self-employed, retired, or unable to provide a letter from your employer, please enclose a copy of your latest income tax assessment from Canada Revenue Agency.”

To whom it may concern,

JH has been employed by XXX Inc. from x January 2017 to Present, in the position of XX-XXX Engineer.

Our engineers often travel to United States of America to attend Conferences, Trade Shows and occasionally provide on-site maintenance to many of our United States clients. Frequency of attending these seminars is usually twice a year, with 2-3 days stay at each visit.

JH has demonstrated good behavior and professionalism in the short amount of time that he has been with the company.

We request that JH be permitted to enter United States of America by granting him a US Waiver.

Please do not hesitate to contact me if you require any more information

Sincerely,

@ Roger

What do you think of the letter above ??

@JH

Make sure it has the letter head or logo of the company if your going that short, in all fairness it is good.

I have done others, which go in to greater detail that has helped....but it's your call.

+ pay stub

I think your letter is fine! Like @ABC mentioned, include letterhead or logo, manager signature and contact info.

I personally don't think you need this:

“JH has demonstrated good behavior and professionalism in the short amount of time that he has been with the company.

We request that JH be permitted to enter United States of America by granting him a US Waiver.”

My letter from my employer was simply 3 lines giving ARO what they asked for.

There are opportunities to explain your situation in the other letter you need to write that explains why you did, what you did and how remorseful your are. Plus opportunities for your references to back up your character.

In the end, up to you on how much detail you need your employer to add to the letter.

Good luck!

@ABC
@Roger

Thanks for quick feedback guys. YES, it will DEFINITELY have the company letter head.

Roger, I added these lines since I am a new employee of the company and if they are speaking on my behalf then they should acknowledge that they know me for a short while rather than being questioned, "Why would the company trust him as they only have known him for ~90 days." ??? So I wanted it mentioned that its not long but its been good. lol

I think I can take out the line

“We request that JH be permitted to enter United States of America by granting him a US Waiver.”

Ofcourse thats the intention so I guess doesn't need mentioning.

Will you guys agree???

Version 2.0

[Company Letter Head]

31 March 2017

To whom it may concern,

JH has been employed by Best Comapny Inc. from X January 2017 to Present, in the position of XX-YYY Engineer.

Our engineers often travel to United States of America to attend Conferences, Trade Shows and occasionally provide on-site maintenance to many of our United States clients. Frequency of attending these seminars is usually twice a year, with 2-3 days stay at each visit.

JH has demonstrated good behavior and professionalism in the short amount of time that he has been with the company.

Please do not hesitate to contact me if you require any more information.

Sincerely,

[Name of supervisor]
[Signature of supervisor]

@Nick

Correct me if I am wrong but I thought paystub is needed only when you are applying for waiver where you previously overstayed in US and need to prove to them you are working in Canada and not planning to stay in US for long.

@JH
Yeah, your explanation makes sense. The new version of the letter looks good.

Good luck!